e-Demand - corporate purchasing under control
e-Requirements is an application for automated handling of employees' purchasing requests. The application allows for the complete handling of the demand from the moment of requesting the purchase, through any path of accepting the request to the settlement of the purchase.
The e-Procurement application is based on Microsoft 365 and Power Platform technologies, so companies already using MS365 business plans can use existing licenses to work in the application.
Main Functionalities
Submission of purchase requests
Within the dedicated form, employees can submit requisitions by recording all the necessary data for order processing - e.g., order category, project/budget to which the requisition relates, order items, value in different currencies, order owner/property manager, due date, etc.Thanks to integration with internal systems, it is possible to speed up the request process - e.g. selection of demand items from the database of available items of a given demand type.
Communication of the ordering party with acceptance units
The person placing the order, thanks to an internal communication module, can consult, for example, with his supervisor or the billing/accounting department on the scope of necessary information, order descriptions, etc.
Acceptance of demands
The application allows running any number of demand acceptance paths with support for multiple acceptance levels depending on the type and/or value of purchase. The application stores a complete history of purchase order acceptances including PO (Purchase Order) numbers and all operations and documents associated with orders.Acceptance uses notifications and a substitution mechanism so that requisitions can be handled smoothly regardless of the current availability of individuals.
Accounting for purchases
The e-Order application can be extended to include an e-Invoice application, allowing accepted orders to automate, via PO (Purchase Order) number, the billing and posting of cost invoices for a given purchase.
A history of acceptance
The system stores a history of all activities related to a given order along with the with the files that are part of the order. Within the history, acceptances and rejections of orders along with their optional comments.
Transparent Reporting of Key Information
All key demand information can be visualized in the form of easy-to-read reports.
Sample reports include:
- The number of demands at each stage of service,
- number of demands over time,
- categories/types of demands, distribution of demands by employees, order items, projects, etc.
Benefits of implementing e-Demand
Quick and efficient implementation of employee demands
Thanks to the automation of the process of submitting and accepting requisitions and the monitoring of the budget by the application, the entire process from the need to purchase to the handling of the order to its settlement is definitely faster and friendlier for all participants in the process than a manually handled process.
Constant control of budgets
The e-Demand application continuously verifies the value of the order with the monitored budget of the purchase category. If the set budget limits are reached, the system informs the order submitter and/or the accepting unit.
Automatic settlement of cost invoices
By integrating the e-Demand application with the application e-Invoices and the PO number of the accepted requisition, the process of acceptance and settlement of cost invoices containing a given PO number can be carried out fully automatically.
Frequent questions and answers
The application is based on Microsoft's low-code technologies, so it can be quickly implemented and quickly adapted to changing requirements or regulations - even by trained internal users within the company.
For companies that already use the Microsoft environment, the application will be a natural part of that environment, which definitely makes it easier to adapt the solution in the company.
The e-Demand application naturally complements the e-Invoice application thus providing a complete process for handling and controlling demands and their costs.
For companies that already use the Microsoft environment, the application will be a natural part of that environment, which definitely makes it easier to adapt the solution in the company.
The e-Demand application naturally complements the e-Invoice application thus providing a complete process for handling and controlling demands and their costs.
The e-Demand application is built and configured based on the low-code technology available within the Microsoft 365 and Power Platform tools, so the implementation time is much faster than if the application is built using the traditional method (by coding). The average deployment time is only 2.5 months.
The cost of implementing an e-Procurement application depends on several factors - including the complexity of the various stages of the process, the complexity of the acceptance matrix or the scope of integration. It usually oscillates from several tens of thousands of zlotys to 150 thousand zlotys. We invite you to a free valuation of the application for you.
In the vast majority of cases, yes, so the cost of maintaining the application can be lower than for solutions based on external licenses. Final confirmation can be made after reviewing your process requirements and the type of active licenses.
